Project Dashboards Collection

Synopsis

Workflow disruptions, miscommunication between teams or staff members, ineffective budgeting, misallocated labor and lack of reporting are among the most common pain points of project managers. With our Project Dashboards Collection, you have access to different ways to present a project dashboard to your stakeholders and ensure that the processes, interactions, funds and labor allocation and updates are always in check. Also, learn what kind of dashboard was used to track COVID-19 spread in the White House.

Questions and answers

What are the benefits of using the Project Dashboard Collection in project management?

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The Project Dashboard Collection offers several benefits in project management. It provides various ways to present a project dashboard to stakeholders, ensuring that processes, interactions, funds, and labor allocation are always in check. It can help alleviate common pain points such as workflow disruptions, miscommunication between team members, ineffective budgeting, and misallocated labor. It also enhances reporting capabilities, which is crucial for tracking project progress and making informed decisions.

How can the Project Dashboard Collection be used to manage workflow disruptions?

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The Project Dashboard Collection can be used to manage workflow disruptions by providing a visual representation of the project's status and progress. This allows project managers to quickly identify any issues or bottlenecks that may be causing disruptions in the workflow. The dashboards can also be used to track the allocation of resources, including labor and budget, ensuring that they are being used effectively and efficiently. Additionally, the dashboards can facilitate communication between team members, helping to prevent miscommunication which can often lead to workflow disruptions.

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Slide highlights

Notice that this slide has a section where you can display the project team members' names, as well as titles and photos, if you wish. This dashboard view and additional information may help to improve accountability and transparency.

If you need to include some or a lot ofgeographic data in your dashboard, this slide will come in handy. It allows you to insert a map and present a breakdown by region. For more options, check out our Ultimate Map Collection.

Expert advice

GetApp found that 97% of project managers use more than one tool to manage their projects, Harvard Business Review (HBR) reports. "People simply like to organize their digital work in many different ways, just as you may choose to write your weekly tasks on post-its while your office-mate likes to write them on a whiteboard," Alexandra Samuel, a speaker, researcher and writer says in her article. Dashboards are a powerful tool in project management, but before you start building a new board, make use of these five principles recommended by Samuel:

Questions and answers

How can different types of projects benefit from separate dashboards?

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Different types of projects can benefit from separate dashboards as they allow for customization and flexibility based on the specific needs of each project. For instance, a simple project may only require a basic task list and digital notebook, while a more complex project might need a more elaborate set of spreadsheets with automation. This way, each dashboard can be tailored to address the unique challenges and requirements of each project, improving efficiency and effectiveness.

What are some strategies to solve dissatisfaction with current project management tools?

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1. Identify the problems: Understand the issues you're facing with your current tools. This will guide you on what needs to be changed or added to your project management tools.

2. Start small: To determine if a new tool is right for you, start using it. Begin with simple tasks and gradually move to more complex ones.

3. Create separate dashboards: Depending on the project and the team, you might need different types of dashboards. Customize them according to your needs.

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1. Know the problem(s) you're trying to solve – dissatisfactions that you're experiencing with the tools you're currently using are the best indicators of what you need to change or add to your dashboards, Samuel says. Start by writing them down and finding solutions to those particular problems.
2. Start small –to figure out whether a project management tool is right for you, start using it. "So even if you have grand plans for a really elaborate dashboard that will automate various parts of your work, start with something easy, like a task list you customize so it reflects the different ways you like to categorize and view your tasks," Samuel says.
3. Create separate dashboards for different types of projects–the good news is that you don't have to use the same setup for each project. Samuel says that depending on the project and the team, sometimes you might need a simple task list and digital notebook, and other items you'll need a more elaborate set of spreadsheets with some automation built-in.
4. Look for integrations–automate parts of your work if you can, but remember that automation likely depends on how well your chosen tool integrates with the other tools you use.
5. Make an escape plan–experiment with getting your data out of a tool when you begin using it. Preserve not just the text, but also the structure and organization of the tasks, notes and contact history. "Even if it's a matter of manually copying and pasting your hard work into a set of spreadsheets, make sure there is a way to export your work, and make a point of doing so regularly, if only as a backup," Samuel says.

Example

Covid-19 at the white house

When it became known that President Trump, and several figures in his orbit, including RNC chair Ronna McDaniel, at least three Republican senators and the First Lady had COVID-19 in October 2020, data experts used a crowdsourced database "to track who in President Trump's orbit has tested for the coronavirus" and created a live dashboard available to the public, Fast Company reported.

Questions and answers

How can project dashboards be used to track and verify data?

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Project dashboards can be used to track and verify data by providing a visual representation of key metrics and data points. They can display various types of information such as the status of tasks, budget allocation, and team performance. Dashboards can also be used to verify data by cross-referencing it with other sources or using built-in data validation features. For example, in the case of the COVID-19 dashboard mentioned in the content, all crowdsourced data was verified before it was put into the dashboard. This ensures that the data displayed is accurate and reliable.

What kind of information can be displayed on a project dashboard?

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A project dashboard can display a variety of information depending on the needs of the project. This can include project status, key performance indicators (KPIs), project timeline, budget and cost information, risk and issue tracking, and team performance. It can also display more specific information such as task completion status, resource allocation, and project milestones. The goal of a project dashboard is to provide a quick and easy-to-understand overview of the project's progress and performance.

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A "COVID-19 at the White House - Public Reports" dashboard was created by Tableau Public – a free platform to publicly share and explore data visualizations online. The dashboard is a great example of a useful tool that you can get inspiration from. It displays Overview Dash with the names of everyone who interacted with the president; Test Grid which shows all the latest information on who tested positive or negative and those whose status is still unknown. You can also see key dates and events (such as debate prep and present at the debate) and explore a "cluster view" that shows first- and second-order contacts. All crowdsourced data was verified before it was put into the dashboard.

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